Conditions of Use

Access to the Building After Regular Hours

All groups must designate an individual, 21-years or older, who will be solely responsible for the unlocking and locking of the Community Center, unless a Custodian or other Staff member is on site for this event.  This individual will have the responsibility for picking up and signing out the necessary key(s).  The key must be returned the next business day.  If the key is not returned or is lost, the individual/group will be charged an additional fee.  In the event that the building is left open after an event, that individual/group will be held responsible for any and all additional fees.  See also, Responsibility for Damage, below and Room/Equipment Use Fees

Time of Events

In no case shall an event, including clean-up, be allowed after 10:00 pm Sunday – Thursday or 11:00 pm Friday and Saturday.  The only exception are events sponsored by the Recreation Department.

Supervision

For use of the Multipurpose, Truro, Pamet, Kitchen and/or the Grounds, all groups must designate an individual, 21-year of age or older, who will be responsible for the conduct of the group.  There shall be a required minimum ratio of adults supervisors (21 years of ago or older) as follows:

  • 1 adult to 8 children, age 48 months to 60 months, no more than 16 per group
  • 1 adult to 12 children, age 60 months to 108 months, no more than 24 per group
  • 1 adult to 15 children, age 108 months to 14 years, no more than 24 per group
  • 1 adult to 15 children, age 9 to 15 years of age, no more than 25 per group
  • 1 adult to 20 youth, age 15 to 18 years of age, no more than 30 per group

For dances and teen aged parties the ratio shall be 1 adult to 15 youth participants.  The names, addresses and phone numbers shall be provided to the Assistant Recreation Director for each adult chaperone 72 hours prior to the scheduled event.  In adequate adult supervision may result in the cancellation of an event.

These ratios may be augmented by the use of additional qualified volunteers of the group and/or Recreation Staff.  Please refer to the Room/Equipment Use Fees.   In addition, the Town reserves that right to require a Police detail to be paid for by the person/group using the facilities.  The need for such supervision shall be determined by the Town Administrator.

General Liability Coverage - Certificate of Insurance

Groups may be required to provide a Certificate of Insurance naming the Town of Truro as also insured for $1,000,000 prior to the use of the facilities.

Instructors shall be required to provide a Certificate of Insurance naming the Town of Truro as also insured for $1,000,000 prior to the use of the facilities.

Standards of Conduct

Smoking, use of alcohol, except as indicated below, and the use or sale of illegal drugs is specifically prohibited anywhere on the property or in the facilities.

Use of Alchohol and/or Entertainment

Special events (i.e. weddings, fund raisers, etc.) where alcohol may be served and/or entertainment provided shall require the pre-approval and the necessary license(s) from the Board of Selectmen and the Licensing Agent.    Such events shall require a Certificate of Insurance as indicated above.

Responsibility for Damage

The individual responsible for the group and the group as a whole shall be responsible for all damage to the building, property and/or equipment caused by the group.  The group will be notified and be provided with an itemized list of damages and estimated cost of repairs, within 36 hours of the damage, 48 hours if the event was over a weekend.  Payment shall be required in 30 days.  Failure to make payment may result in suspension of further use of the Community Center.

Loss of Personal Property

The Town of Truro assumes no responsibility for the personal property of individuals or groups utilizing the facilities and/or property.

Admission Fees

Admission fees shall not be changed for any event held at the facilities without prior written approval of the Board of Selectmen.

Decorations

Decorations may be used; however only adhesive putty or easily removable tapes may be used to temporarily affix decorations or signs to the walls.  Nothing that penetrates the surface of the walls is allowed.  All decorations and signs must be removed by the group at the conclusion of their function.

Animals

No animals, except for certified service animals, are allowed in the building.

Facilities and Ground

  • All exit doors must remain clear and unobstructed.
  • No flames are allowed within the facilities or on the grounds, with the exception of small  birthday-type candles.
  • Trash must be deposited in appropriate trash receptacles.
  • Equipment is not to be removed from the building at any time without prior approval from the Town Administrator.
  • All facilities and grounds shall be left in the same conditions as found.

Violations

Any person or groups who violate any of the terms and policies herein outline, may be suspended or barred from using the Community Center, its facilities and grounds.